Money and reports
Reports your accountant and your managers both trust.
Month end means exporting from three systems and making the totals agree in a spreadsheet.
Every payment sits against its booking or sale, so revenue, VAT, deferred income and cash-up come from the same figures.
How it goes
From each sale to month end.
- Every sale
Paid against what it's for
Each payment and refund sits on its booking or sale.
- Each day
The journal writes itself
A daily journal for your accounts package, with deferred income released as it's earned.
- Each morning
Yesterday on one page
Bookings, takings, members and visits, emailed to the staff you choose at 7am.
- Month end
Reports that agree
Revenue with VAT by rate, cash-up and money owed, all from the same figures.
What's in it
Money and reports, in full.
Where the money came from and what it's for.
Payments and refunds
Card payments online and on the POS, cash and more at the desk, each against its booking or sale, and refunded to how it was paid, to account credit or by bank transfer.
Invoices and credit notes
Per site, as PDFs, emailed from the booking.
Payment requests
A link to pay by email or text with a time allowed, a reminder halfway, and the booking cancelled or chased when it runs out.
Business accounts
Schools, clubs and companies with their contacts, rates, charges on account, statements and paid-for staff memberships.
Payment rules
Which ways to pay each site and product takes, and products only sold with a code or paid for by voucher.
Accounts journal
A daily journal for Xero and other packages, with deferred income released as it's earned.
Reports
Transactions, revenue with VAT by rate, attendance, cash-up by device and member of staff, sales by item, discounts, money owed, members joining and leaving, retention, bookings ahead, benefits, passes and gift card liability, as CSV, Excel or PDF.
Your own reports
Pick a list, its columns, filters, grouping and a chart; save it for the team; have it emailed daily, weekly or monthly.
Daily summary
Yesterday's bookings, takings, members and visits on one page, emailed to the staff you choose at 7am.
Dashboard
Today's expected and checked in by the half hour, money taken and through the door, with every figure explained.
Included for £365 per site per month.
Every part of LeisureHQ is in the one price, plus usage. No set-up fee, no contract, nothing per member of staff.
Questions
What venues ask us.
Does it work with Xero?
It produces a daily journal for Xero and other packages, with deferred income released as it's earned.
Can we build our own reports?
Yes. Pick a list, its columns, filters, grouping and a chart, save it, and have it emailed daily, weekly or monthly.
Can reports be downloaded?
Yes, as CSV, Excel or PDF.
The rest of LeisureHQ
Start your free trial
Month end without the spreadsheet.
Sign up and we get your trial up and running: your venue, your branding, your sites, with sample data loaded so you can try everything straight away. We'll help you set up what you sell and import your data whenever you're ready.
- Nothing to install
- No card, no commitment
- Your own data imported when you're ready
- Onboarding and best practice from people who run venues